List of active policies

PSHS DATA PRIVACY NOTICE

Processing of Personal Data

A.   Collection of Information

1.   Information you provide us during your application for NCE

2.    Information we get and generate upon enrolment and during the course of your stay with us

B.   Access to Information

1.  Processing and evaluation of the application for NCE; 
2. Processing confirmation of incoming students (who passed the NCE) and transfer students from a different PSHS campus to prepare for enrollment; 
3. Assessing students’ academic performance, especially outputs that contain or inquire about personal information; 
4. Recording, generating, and maintaining student records of academic progress, attendance, and deportment; 
5. Establishing and maintaining student information systems; 
6. Accessing the school’s Learning Management System/s (LMS), Google applications, and other official online collaboration and productivity platforms (We adhere to the General Data Protection Regulation (GDPR), Children's Online Privacy Protection Rule (COPPA), and Family Educational Rights and Privacy Act (FERPA) regulations for data collection through international online platforms. We share the students’ names with Google as our third-party service provider, but we have policies in place to protect them from risks.) 
7. Accessing the school library’s Google Site that provides students access to the bibliographic databases of publications where the school has existing subscriptions; 
8. Holding classes, exams, orientation, events, and meetings relating to any curricular or extra-curricular events organized and sanctioned by the school, either done face-to-face or online; 
9. Sharing of grades between and among faculty members and other authorized employees with a legitimate official need for academic deliberations (e.g., case conferences, case management, scholarship committee meetings, graduation, etc.);
10. Processing scholarship and college applications/documents, grants, and other forms of assistance and requests for leave of absence, voluntary withdrawal, school transfers, and others; 
11. Investigating incidents that relate to student behavior and implementing disciplinary measures; 
12. Maintaining directories and alumni records; compiling and generating reports for statistical and research purposes;
13. Providing online or in-person services such as health, counseling, information technology, library, sports/recreation, transportation, safety, and security; 
14. Managing and controlling access to campus facilities and equipment; 
15. Communicating official announcements and sharing promotional materials regarding school-related functions, events, projects, and activities on all official bulletin boards and social media and communication platforms (e.g., Google Site, Facebook, Instagram, Twitter, etc.); 
16. Soliciting your participation in research and non-commercial surveys that were approved by the Management and would benefit the school’s stakeholders; 
17. Analyzing the results of written tests, examinations, and assessments that reflect personal data to improve school programs and functions; and 
18. Screening and ranking qualified students based on the criteria for dorm accommodation for the school year and ensuring their safety while staying in the dorm.
     

1. Posting of acceptance to colleges/universities, including overall percentage ratings achieved by the school that may reflect the student’s name on school bulletin boards and campus websites; 
2. Posting of class lists and class schedules on school bulletin boards or other places within the campus and the school’s official website; 
3. Sharing of information to persons, including parents, guardians, or next of kin, as required by law or on a need-to-know basis as determined by the school to promote your best interests, protect your health, safety, and security, or that of others; 
4. Providing academic institutions, companies, government agencies, private or public corporations, or the like, upon their request, with contact information, general weighted average (GWA), scholastic ranking information, certification of good moral character, or other information for purposes of admission, application for the Student Internship Program (SIP), and engagement in other school-sanctioned curricular and extra-curricular events in collaboration with them; 
5. Sharing information to potential donors, funders, or benefactors for purposes of scholarship, grants, and other forms of assistance; 
6. Distributing and displaying the list of graduates and awardees and showing pictures of the students during moving up ceremonies, toast to excellence, and commencement exercises
7. Reporting and/or disclosing information to the National Privacy Commission and other government bodies or agencies (e.g., Commission on Higher Education, Department of Education); 
8. Sharing of information for ranking purposes; 
9. Responding to inquiries verifying that you are a bona fide student or graduate of the school with corresponding degree/s earned and honor/s when applicable; 
10. Conducting research or surveys for purposes of institutional development; 
11. Sharing your directory information to the school’s alumni association which reflects your name, degree/s and honor/s earned, contact information as well as such other personal information that will enable your identity to be verified; 
12. Publishing academic, co-curricular, and extra-curricular achievements and success, including honors lists and names of awardees in school bulletin boards, websites, social media sites, and publications; 
13. Applying for competitions, seminars, and training where you may belong; 
14. Sharing your academic accomplishments or honors and co-curricular or extracurricular achievements with schools you graduated from or were previously enrolled in, upon their request; 
15. Marketing or advertising to promote the school, including its activities and events, through photos, videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin boards, and other media; 
16. Publishing communications with journalistic content, such as news information in PSHS’ publications, social media sites, and news and media organizations; 
17. Live streaming of school events; and 18.Complying with court orders, subpoenas, and/or other legal obligations. 

D.   Data Protection

E.   Confidentiality

F.   Right to Privacy

G.   Right to Damages

H.   Contact Information

          The PSHSS Data Protection Officer (DPO) 

Consent

I have read this form, understood its contents, and consent to the processing of my personal data. I understand that my consent does not preclude the existence of situations/scenarios for lawful processing of personal data and does not waive any of my rights under the Data Privacy Act of 2012.