List of active policies

Full policy

Processing of Personal Data

A.   Collection of Information

1. Information you provide us during your application for NCE. Upon application for NCE, we collect information about personal circumstances and contact information such as but not limited to name, home/residence addresses, parent’s email addresses, telephone number/mobile numbers and other contact details, family history, previous schools attended, emergency contact information, academic performance, disciplinary record, medical record, and others.

2. Information we get and generate upon enrollment and during the course of your stay with us. Upon enrollment and during the course of your stay with us, we confirm/collect information that you have previously submitted upon your application for NCE in order that we get updated information such as but not limited to name, home/residence addresses, parent’s email addresses, telephone number/mobile numbers, emergency contact information, and others. We will also collect information for and in relation to co-curricular matters, such as organizations where you are affiliated, leadership positions, participation, and attendance in competitions and other related school programs. We will also be collecting information in connection with the disciplinary incidents, including accompanying sanctions that you may be involved in.

B.   Access to Information

1. Processing and evaluation of the application for NCE;

2. Processing confirmation of incoming students (who passed the NCE) and transfer students from a different PSHS campus to prepare for enrollment;

3. Recording, generating, and maintaining student records of academic progress, attendance, and deportment;

4. Establishing and maintaining student information systems;

5. Accessing the school’s Learning Management System/s (LMS); 

6. Accessing the school library’s Google site that provides students access to the bibliographic databases of publications where the school has existing subscriptions;

7. Holding classes, exams, events, and meetings relating to any curricular or extra-curricular events organized and sanctioned by the school, either done face-to-face or online;

8. Sharing of grades between and among faculty members and other authorized employees with legitimate official need, for academic deliberations (e.g., case conferences, scholarship committee meetings, graduation, etc.);

9. Processing scholarship and college applications/documents, grants, and other forms of assistance and requests for leave of absence, voluntary withdrawal, school transfers, and others;

10. Investigating incidents that relate to student behavior and implementing disciplinary measures;

11. Maintaining directories and alumni records; compiling and generating reports for statistical and research purposes;

12. Providing services such as health, counseling, information technology, library, sports/recreation, transportation, safety, and security;

13. Managing and controlling access to campus facilities and equipment;

14. Communicating official announcements and sharing promotional materials regarding school-related functions, events, projects, and activities;

15. Soliciting your participation in research and non-commercial surveys;

16. Analyzing results of written tests, examinations, assessments that reflect personal data to improve school programs and functions; and

17. Screening and ranking of the qualified students based on the criteria for dorm accommodation for the school year, and ensuring their safety while staying in the dorm. 

C.  Sharing of Information

1. Posting of acceptance to colleges/universities, including overall percentage ratings achieved by the school that may reflect the student’s name in school bulletin boards and campus websites;

2. Posting of class lists and class schedules in school bulletin boards or other places within the campus and the school’s official website;

3. Sharing of information to persons, including parents, guardians or next of kin, as required by law or on a need-to-know basis as determined by the school to promote your best interests, protect your health, safety and security, or that of others;

4. Providing academic institutions, companies, government agencies, private or public corporations, or the like, upon their request, with contact information, general weighted average (GWA), scholastic ranking information, certification of good moral character, or other information for purposes of admission, application for the Student Internship Program (SIP), and engagement in other school-sanctioned curricular and extra-curricular events in collaboration with them;

5. Sharing information to potential donors, funders, or benefactors for purposes of scholarship, grants, and other forms of assistance;

6. Distributing and displaying the list of graduates and awardees during moving up ceremonies, toast to excellence, and commencement exercises;

7. Reporting and/or disclosing information to the National Privacy Commission and other government bodies or agencies (e.g. Commission on Higher Education, Department of Education);

8. Sharing of information for ranking purposes;

9. Responding to inquiries verifying that you are a bona fide student or graduate of the school with corresponding degree/s earned and honor/s when applicable;

10. Conducting research or surveys for purposes of institutional development;

11. Sharing your directory information to the school’s alumni association which reflects your name, degree/s and honor/s earned, contact information as well as such other personal information that will enable your identity to be verified;

12. Publishing academic, co-curricular, and extra-curricular achievements and success, including honors lists and names of awardees in school bulletin boards, website, social media sites, and publications;

13. Applying for competitions, seminars, and training where you may belong;

14. Sharing your academic accomplishments or honors and co-curricular or extracurricular achievements with schools you graduated from or was previously enrolled in, upon their request;

15. Marketing or advertising to promote the school, including its activities and events, through photos, videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin boards, and other media;

16. Publishing communications with journalistic content, such as news information in PSHS’ publications, social media sites, and news and media organizations;

17. Live-streaming of school events; and

18. Complying with court orders, subpoenas, and/or other legal obligations.

D.  Data Protection

E.   Confidentiality

F.   Right to Privacy

G.  Right to Damages

H.  Contact Information